In the financial year 2016/17, Kent and Medway Fire and Rescue Authority ("the Authority") spent over £20 million on a wide range of goods, services and works.
The Authority must ensure that the money it receives through taxation is used as carefully as possible and that it achieves best value in the use of this money. The Authority's Procurement Service Order (PSO) sets out the policy by which we spend money on goods, services and works. A significant proportion of the Authority’s expenditure is spent under formal contracts which have been subject to reasonable competition, in accordance with UK and EU Procurement legislation, and in accordance with the Authority's PSO.
When appropriate, the Authority undertakes joint procurement with other Fire and Rescue Authorities. The Authority also makes use of framework agreements and contracts awarded by other bodies on behalf of public sector authorities e.g. Crown Commercial Service, Kent County Council, Laser Energy Buying Group, the Consortium and others.
The Authority advertises new procurement opportunities greater than £75k contract/whole life value on the Kent Business Portal, the Government's Contracts Finder and on this website in Tender opportunities. All new procurement opportunities that require publication of a notice in the Official Journal of the European Union are also published in Tenders Electronic Daily (TED).
The contract register
We have published our contract register which is available from the links on the right of this page. This shows all known contracts let by the Authority, and where available, the estimated contract value. Where this is not known, this is because the contract is old and was let before this information was collected. As contracts are refreshed, this data will be published on the website. Any contracts which are commercially sensitive do not have their value published in the register.
It is not believed that the Authority has any contracts with voluntary or community groups.
If a contractor is known to be a 'small or medium-sized enterprise (SME)' this information is shown in the contract register.
The Authority's PSO specifies the procurement thresholds which apply to the supply of goods, services and works from external sources (figures exclude VAT)
- Transactional procurement: Minimum of one written quotation required (threshold £1 to £9,999)
- Low £ value: Minimum of three written quotations required (threshold £10,000 to £74,999)
- Medium £ value: Minimum of three tenders and written contract required (threshold £75,000 to £129,999)
- High £ value: Full tendering process, which depending on total £ value, may include publication of notice in the Official Journal of the European Union (OJEU), and written contract required (threshold £130,000 and above)
The Authority would like to advise all prospective and current suppliers of goods, works and services that it is does not participate in any publicity relating to any of its contracts or purchases. Suppliers are requested not to advertise or publicly announce that they are undertaking work for the Authority. This decision has been taken in order to be fair to all suppliers and for a consistent and equal approach. If the Authority is made aware of any such advertising on websites or company literature the supplier will be contacted and requested to remove such references. It is hoped that suppliers will understand and cooperate with this request.
The Authority’s Procurement team can be contacted as follows: