Kent Fire & Rescue Service
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Privacy notice 004 - investigations by other agencies

This notice is one of a set which explain what data we collect, store and process to provide our services to customers. It also sets out the legal basis we are using for collecting the data stated.

It should be read alongside our overall privacy notice and the breach process, which sets out what we will do should any data we collect be lost or misused.

What data does this notice cover?

We have a legal duty to reduce crime and disorder within our area, working with partners such as the police, or a public agency with enforcement powers. This privacy notice sets out our approach.

Our legal basis

On occasions, following incidents we have attended, the police or other agencies may provide us with the details of cases they are investigating, and request any information we hold about named individuals relevant to their enquiries. The data is shared with us securely.

Type of data held

We may hold:

  • Names, gender, addresses, and incident information

Who might we share data with?

We will provide the police with a full disclosure of all records we hold about an individual, or premises they are known to have visited or lived in. We will provide a relevant disclosure to other enforcing agencies, which may not include personal data, where this is held.

We may also share images of fire scenes taken by our fire investigation team with forensic investigators appointed by insurers. These will be shared in order to assist with their enquiries in determining the origin and cause of any fires they may be investigating. However, any images shared with forensic investigators acting on behalf of an insurer will not include images of identifiable persons, either living or dead.

How long will we hold data for?

Requests made by the police or other enforcing agencies for information we hold, and our responses, will be held for three years before they are destroyed. Data provided to the police will be subject to their own retention policies, and you should direct any queries to Kent Police.

What are my rights?

You have the right of access to any data we hold which identifies you. You can ask to see it by making a subject access request.

We do not charge for making a subject access request.

Sharing data with Kent Police and other enforcing agencies is a legal duty placed upon us, and you cannot remove your consent to us doing so.

If you want to amend any data we hold about you, or query why we hold it, please email dataprotection@kent.fire-uk.org or use the details on our contact us page.

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