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Running safer public events

Running safer public events

Each year in Kent and Medway there are over 1,600 events and over 58 million visitors putting their safety in your hands.

This page aims to give you simple and straightforward advice about running a safer public event. While the information here is a good overview, it is not possible to cover every type of event or circumstances, so if you need more help, please contact us.



Introduction

Kent Fire and Rescue Service will provide advice on the fire safety arrangements of every event in Kent and Medway. To do this, we need the cooperation of event organisers.



Why?

As the responsible person you are required to carry out and maintain a fire safety risk assessment for your event.

Kent Fire and Rescue Service will review the fire safety arrangements at your event.

Find out more about the legislation and how it may affect you:



What?

It is the responsibility of the event organiser or local authority through the safety advisory group (SAG) to consult with Kent Fire and Rescue Service as part of the event process.

Follow the five simple steps of the event safety process to ensure the safety and success of your event.

The event safety process

  1. The event organiser or local authority notifies Kent Fire and Rescue Service of an event through the safety advisory group (SAG), at least 16 weeks before the planned date of the event. For larger events, 12 to 18 months' notice may be required.
  2. Confirmation of receipt of 'Event notification' letter and other documentation sent to the event organiser and safety advisory group.
  3. Kent Fire and Rescue Service reviews the proposed fire safety measures and gives feedback.
  4. The event organiser must carry out the fire safety measures suggested.
  5. The event should take place safely and successfully.
[ Zoom ]
The event safety process


How?

There are a number of guidance documents provided to assist the responsible person in creating to their fire risk assessment. The government guides linked on this page provide you as the responsible person in evaluating potential risks at your event.

The risk assessment that you must carry out will help you to ensure that your fire safety procedures, fire prevention measures, and fire precautions (plans, systems and equipment) are all in place and working properly. The fire safety risk assessment should identify any issues that need attention.

Additionally, links are provided to the National Fire Chiefs Council (NFCC) website and the Health and Safety Executive (HSE) website. The NFCC provides risk assessment templates and the HSE website offers extra guidance for a safe event.



Documents and links

For additional guidance, use the links provided below:

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