Kent Fire and Rescue Service
Purchase order terms and conditions

6.1. The Supplier shall only render invoices:

6.1.1. in relation to Goods after completion of delivery of all the Goods in the Purchase Order; or

6.1.2. in relation to Services upon satisfactory completion of the Services or in relation to ongoing Services within 45 days of the end of the calendar month in which the Services were provided; or

6.1.3. where the parties agree delivery by instalments, after each delivered instalment. 

6.2. The Authority confirms it is an End User for the purposes of Section 55A VAT Act 1994 reverse charge for building and construction services unless you are notified differently. Please issue the Authority with a normal VAT invoice, with VAT charged at the appropriate rate.  The Authority will not account for the reverse charge. Invoices must be submitted on the Suppliers letterhead paper and include the following details:

6.2.1. the Purchase Order Number and the Supplier’s VAT Registration Number;

6.2.2. the invoice number;

6.2.3. a description of the Goods or Services delivered and the date of supply; 

6.2.4. full details of unit price, quantities, rate of VAT on each item, total net price, any discount allowed, total gross price and total VAT if applicable.

6.3. Invoices shall be rendered separately for each Purchase Order and must not be submitted in duplicate. 

6.4. At the request of the Authority the Supplier shall provide all information necessary to support the invoiced amount including all relevant proof of delivery, time sheets, details of expenses incurred and invoices paid.

6.5. Payment will be made within 30 days of receipt of a valid invoice, if the Goods or Services have been delivered in accordance with these Terms and Conditions, via BACS (Bank Automated Clearing System) or such other method as the Authority may so choose from time to time.

6.6. Payment will be made without prejudice to the Authority’s right of rejection or any claims the Authority may have against the Supplier and prior to making payment the Authority will be entitled to make deductions against disputes or potential claims against the Authority for which the Supplier is required to indemnify the Authority under these Terms and Conditions.

6.7. For the avoidance of doubt, the Authority shall not be liable to pay any invoice so far as it relates to goods or services supplied without a Purchase Order or goods or services supplied in excess of the Goods or Services required under a Purchase Order.