In the financial year 2019/20, Kent and Medway Fire and Rescue Authority ("the Authority") spent just over £17 million on a wide range of goods, services and works.
The Authority must ensure that the money it receives through taxation is used as carefully as possible and that it achieves best value in the use of this money. The Authority's Procurement Service Order (PSO) sets out the policy by which we spend money on goods, services and works. A significant proportion of the Authority’s expenditure is spent under formal contracts which have been subject to reasonable competition, in accordance with UK and EU Procurement legislation, and in accordance with the Authority's PSO.
When appropriate, the Authority undertakes joint procurement with other Fire and Rescue Authorities. The Authority also makes use of framework agreements and contracts awarded by other bodies on behalf of public sector authorities e.g. Crown Commercial Service, Kent County Council, Laser Energy Buying Group, the Consortium and others.
The Authority advertises new procurement opportunities with a contract value greater than £10k on the Kent Business Portal and the Government's Contracts Finder website. New procurement opportunities that require publication of a notice in the Official Journal of the European Union are also published in Tenders Electronic Daily (TED).
The contract register
We have published our contract register which is available from the links on the right of this page. This shows all known contracts let by the Authority, and where available, the estimated contract value. Where this is not known, this is because the contract is old and was let before this information was collected. As contracts are refreshed, this data will be published on the website. Any contracts which are commercially sensitive do not have their value published in the register.
It is not believed that the Authority has any contracts with voluntary or community groups.
If a contractor is known to be a 'small or medium-sized enterprise (SME)' this information is shown in the contract register.
Review dates for contracts entered into by the Authority do not follow a set pattern. However, on average the review process begins about a year prior to any contract lapsing.
Full details of each opportunity, along with instructions on how to apply, can be found on the Kent Business Portal website. Potential suppliers will need to create a login profile on that site in order to submit tender applications and any required documentation.
The Authority confirms it is an End User for the purposes of Section 55A VAT Act 1994 reverse charge for building and construction services unless you are notified differently. Please issue the Authority with a normal VAT invoice, with VAT charged at the appropriate rate. The Authority will not account for the reverse charge.
The Authority would like to advise all prospective and current suppliers of goods, works and services that it is does not participate in any publicity relating to any of its contracts or purchases. Suppliers are requested not to advertise or publicly announce that they are undertaking work for the Authority. This decision has been taken in order to be fair to all suppliers and for a consistent and equal approach. If the Authority is made aware of any such advertising on websites or company literature the supplier will be contacted and requested to remove such references. It is hoped that suppliers will understand and cooperate with this request.
The Authority’s Procurement team can be contacted as follows: